Witivio Documentation

# Action Bar

# Overview

The Action Bar in AI desk Pro is a set of advanced and intelligent shortcuts integrated directly into the Microsoft Teams interface. These shortcuts provide users with greater control over how they interact with AI-generated content, enhancing productivity and efficiency.

References See the sources used to generate an answer and open the original document.
Reformatting Switch the answer layout between a table and a list.
Export Download generated content as Word, PDF, or Excel.
Diagrams and mindmaps Visualize an answer as a diagram or a mindmap.
Send via Outlook Compose and send the generated content as an email.

# Accessing the Action Bar

To access the Action Bar, open a conversation where AI desk Pro is active. The Action Bar is available as a set of options for customizing and managing the content generated by AI desk Pro.

Action Bar

# Access to references

  1. Click References: the reference(s) are displayed.
  2. Click the chevron to see the reference details: the text used for the answer appears.
  3. To open the reference document, click the document title.
If it is a local document, a pop-up opens with the document.
If it is a document on SharePoint, a tab in the web browser displays the document on SharePoint.

# Reformatting

The reformat feature allows AI desk Pro users to customize the layout of text generated by the AI chatbot. With just a few clicks, users can adjust the way they prefer to visualize the answer.

  1. Choose the reformat option: click the reformat icon in the Action Bar.
  2. Customize the layout: adjust the settings as needed to customize the text layout, either table or list.

# Exporting to Word, PDF, or Excel

  1. Click the export icon in the Action Bar.
  2. Choose the format: Word, PDF, or Excel.
  3. Download the document that contains your generated content.
  4. Edit and refine the document as needed in Microsoft Word.

# Visualizing with diagrams and mindmaps

  1. Click the diagram or mindmap icon in the Action Bar.
  2. View the generated content in the selected visualization format.
  3. Use the visual representation for better understanding and presentation.

# Sending emails via Outlook

  1. Click the edit in Outlook icon in the Action Bar.
  2. Compose your email with the generated content.
  3. Send the email directly from the AI desk Pro interface without switching applications.
Beyond 2000 characters, the email is downloaded, and it can be opened in Outlook.

# Conclusion

The Action Bar in AI desk Pro enhances the way users interact with AI-generated content, providing tools for customization, visualization, and efficient communication. By leveraging these features, users can improve productivity, maintain consistent formatting, and streamline their workflows within the Microsoft Teams environment.

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