Witivio Documentation

# Managing Permissions in Calendar Pro

Permissions control who can add, edit, and delete events in a shared Calendar Pro. Choose a single mode for the whole channel, or switch to custom permissions to grant rights member by member. This page shows how to set permissions and how per-user rights work on each plan.

The Permissions setting is available to calendar owners. You need to be an owner of the calendar to change it.

# Permission modes

Calendar Pro offers three permission modes as a radio group. One mode is always selected, and by default every member can manage events.

Everybody can edit All channel members can add, edit, and delete events.
Only owners can editPremium Only calendar owners can add, edit, and delete events.
Custom permissionsPlatinum Set per-user rights and promote members to owner.
Only owners can add/edit events is only available for Calendar Pro Premium users.
Custom per-user rights and the promote-to-owner role require Calendar Pro Platinum.

# Set the calendar permissions

  1. 1

    Open the calendar and click the Settings icon at the top right.

  2. 2

    Select Permissions from the menu.

  3. 3

    Choose a permission mode: Everybody in this channel can add/edit events, Only owners can add/edit events, or Customize permissions.

  4. 4

    Click Save.

    One mode is always selected. The Save button stays disabled until you change the current setting.

Open the Settings menu and select Permissions in Calendar Pro

The three Calendar Pro permission modes shown as a radio group

# Customize permissions per member

Custom permissions let you tune rights for each user. When you select this mode, a second section opens with a per-member table. Every member starts with full rights, and you can adjust each right for Platinum members.

  1. 1

    In the Permissions settings, select Customize permissions to open the per-member table.

  2. 2

    Click Add member and use the search bar to find a member, then add them to set their rights in advance.

  3. 3

    For each member, select the checkboxes for the rights you want to grant: Add, Modify, Delete, Calendar Sharing, and Meeting Scheduler.

    Per-user checkboxes are only available for members who have a Platinum license. Members without Platinum keep the default rights.

  4. 4

    Click Save to apply the changes.

Set individual member rights in the custom permissions table and save

# Promote a member to owner

You can assign more than one owner. To grant a member Owner rights, click the drop-down next to their role (Member) in the Role column and select Owner.

The promote-to-owner drop-down only appears for members who have a Platinum license, and only Platinum owners can use it.
Promoting a member to owner is not reversible. Once a member is set as an owner, the role cannot be downgraded back to member.
Promote a Platinum member to the Owner role from the Role drop-down

# Good practices

  • Review regularly: Check permissions often so they match current team roles and responsibilities.
  • Limit access: Restrict rights to the people who need them to keep control of the calendar.
  • Clear roles: Define roles and share them with your team to avoid confusion.

# Common questions

# Can non-licensed users access all resources?

A user with a Premium license can access all resources. Users on the basic (Free) model or without a Premium license can access up to three resources only.

# Can a Teams guest use a Calendar Pro subscription?

A guest invited to the Calendar Pro team can use the basic features, but cannot use the benefits of the Premium subscription.

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