Witivio Documentation

# Calendar Pro Get Started Guide

Welcome to Calendar Pro, the shared calendar for Microsoft Teams. This guide walks you through adding Calendar Pro to a channel, creating your first event, inviting your team, and customizing the calendar so everyone stays in sync. 📅

# What is Calendar Pro?

Calendar Pro gives your team one shared space inside Microsoft Teams to schedule events, track availability, and coordinate work without switching apps. It supports multiple views, recurring events, tags, permissions, resource booking, printing, two-way sync with Outlook and Gmail, and automation through Power Automate.

You add Calendar Pro as a tab in any team channel or chat, so the calendar lives right next to the conversations it supports.

# Set up Calendar Pro

  1. 1

    Add Calendar Pro to Microsoft Teams

    1. Open Microsoft Teams and click Apps (AppSource) in the left sidebar.
    2. Search for Calendar Pro.
    3. Click Add to a team.
    4. In Type a team or channel name, search for and select the target team or channel.
    5. Click Set up a tab.
    6. Review the tab settings, then click Save.

    You can also add Calendar Pro from inside a channel: click + Add a tab at the top, then search for Calendar Pro.

  2. 2

    Create your first event

    1. Open the Calendar Pro tab.
    2. Click a day, or the New button, to open the event form.
    3. Enter a title, set the start and end time, and add a description or location.
    4. Click Save. The event appears for everyone in the channel.

    To repeat an event, assign tags, attach files, or set a location, see creating and managing events.

  3. 3

    Invite your team and set permissions

    1. Open the Permissions settings.
    2. Choose who can edit: Everybody can edit (all plans), Only owners can edit (Premium), or Custom permissions (Platinum).
    3. Click Save.

    For the full walkthrough, see managing permissions.

# Key features

Shared team calendar Visible to every member of the channel or chat.
Multiple views Month, Week, Day, and Agenda layouts. Recurring eventsPremium Daily, weekly, or monthly schedules. Tags and filteringPremium Organize and find events fast. Permissions Everybody, owners-only, or custom roles. Two-way sync Outlook, Gmail, and .ics calendars. Meeting SchedulerPlatinum Find and book shared time slots. Resources and rooms Book shared assets with the calendar. File attachments Keep documents with the event. Printing Share or save a view as PDF. Power AutomatePlatinum Automate bookings and workflows.

# Choose your plan

Calendar Pro comes in three plans, so you only pay for what your team needs.

Free (Basic)

Everything a team needs to share a calendar.

  • Month, Week, Day, and Agenda views
  • Unlimited single events
  • Event colors
  • Up to 3 rooms
  • Calendar cloning
  • Teams notifications on add, update, and delete
Most popular

Premium

Advanced events and personalization.

  • Everything in Free
  • Recurring events
  • Tags and filtering
  • File attachments and event locations
  • Personalized views (business days and holidays)
  • Owners-only permissions
  • One-click copy of events to Outlook
  • More than 3 rooms
  • Support tickets and live chat

Platinum

Automation and full control.

  • Everything in Premium
  • Meeting Scheduler
  • Custom permission roles
  • Calendar-to-calendar synchronization
  • Automatic Outlook sync
  • API and Power Automate connector
Start with a 1-month free trial that includes all Platinum features, no upfront payment required. Compare plans and manage billing on the pricing and subscription page.

# Common setup questions

# How do I rename the Calendar Pro tab?

Click the drop-down arrow next to the calendar, select Rename, enter the new name, and click Save.

Rename the Calendar Pro tab from the drop-down menu in Microsoft Teams

# How do I find my Calendar ID?

Click the Help ❔ button next to Settings ⚙️, then select ℹ️ About.

Open the About dialog from the Calendar Pro Help menu

A dialog opens showing the Calendar Pro Unique Identifier.

Calendar Pro Unique Identifier shown in the About dialog

# How do I check my Calendar Pro version?

Click the Help ❔ button next to Settings ⚙️, then select ℹ️ About. The dialog also shows the Calendar Pro version.

Calendar Pro version number shown in the About dialog

# How do I connect Calendar Pro with Map Pro?

First, copy your Calendar ID from Help ❔ → ℹ️ About (see above). Then open the Map Pro tab, click the three dots [...] next to Trips, choose Connect, select Calendar Pro from the drop-down, paste the Unique Identifier, and click Save.

# Next steps

← Manage View →