Witivio Documentation

# Advanced event personalization in Calendar Pro

Make every event easy to read at a glance. Calendar Pro lets you add emojis and colors, set events to repeat, tag them by topic, attach files, and pin a location, so your team can scan the shared calendar and understand it in seconds.

Recurring events, tags, file attachments, and event locations are Advanced features, available on Premium and Platinum plans. Emojis and event colors are available on every plan. Compare plans on the pricing and subscription page.

# Personalization options

Emojis Mark events visually in titles and descriptions.
Event colors Assign a color to tell events apart at a glance.
Recurring eventsPremium Repeat an event daily, weekly, or monthly. TagsPremium Categorize and filter events by topic. File attachmentsPremium Keep documents with the event in Microsoft 365.
Event locationPremium Add an address for directions and maps.

# Emojis

Add an emoji to represent your event visually, so you and your team can identify events in a single look (for example, 🎉 launch, ✅ review, 🚀 go-live). You can add emojis to event titles and descriptions to make items stand out.

Emoji added to a Calendar Pro event title

# Event colors

Assign a color to your event by clicking the color box. Colors help you visually distinguish different types of events on the shared calendar.

Color picker for assigning a color to a Calendar Pro event

# Recurring events

Schedule events that repeat on a regular pattern. Set the frequency of the event, such as daily, weekly, or monthly, from the Recurrence menu.

  1. 1

    Open the event form and select Recurrence.

  2. 2

    Choose the pattern, such as Daily, Weekly, or Monthly.

  3. 3

    Confirm and click Save.

    Recurring events can be booked for up to 1 year.

Recurrence menu for scheduling a repeating Calendar Pro event

For editing a single occurrence or a whole series, see managing recurring events.

# Tags

Use tags to organize and categorize events, such as Meeting, Deadline, or PTO. Tags make events easier to search and filter, and you can combine several tags to refine the view. You will find tags in the Advanced section of the event form.

Tags applied to a Calendar Pro event in the Advanced section
Use short, consistent tag names like PTO or Q4-Marketing to make filtering easier. Learn more in add and manage tags.

# File attachments

Attach relevant files to your event so everyone has the documents they need in one place.

  1. 1

    Click Add in the event form to attach a file.

  2. 2

    Select the file from your device.

  3. 3

    Click Save to confirm the attachment.

Files are stored in your organization's Microsoft 365 storage (Teams SharePoint or OneDrive).

File attached to a Calendar Pro event
Attachments are stored in Microsoft SharePoint, so the maximum file size is 250 GB, in line with SharePoint limits.

For more on attaching and opening documents, see files in an event.

# Event location

Add location details to your events to help participants find the venue. Use the Address field to enter the location. Calendar Pro can then provide directions and map integration for participants.

Address field for adding a location to a Calendar Pro event

To upgrade your subscription, open the Teams Pro admin center. For help with the admin center, see the admin center overview.

← Files in an Event →