Witivio Documentation

# Use the Booking Room Pro Add-in in Outlook

The Booking Room Pro add-in lets you share room reservations by email in Outlook. Follow these steps to install the add-in and use it to insert bookings from Microsoft Teams into an email.

Copying bookings from Booking Room Pro to Outlook is a Booking Room Pro Premium feature. See the Premium vs Free comparison for details.

# Install for the new Outlook and Outlook on the web

  1. 1

    Open Outlook and click More apps in the navigation bar.

  2. 2

    Select Add apps to open the Microsoft AppSource store.

  3. 3

    Search for Booking Room Pro in the search bar.

  4. 4

    Click Add to install the add-in.

# Install for classic Outlook

Use these steps in the classic Outlook desktop app.

  1. 1

    Click File then Manage Add-ins, which opens a browser window.

  2. 2

    In the Manage Add-ins section, search for Booking Room Pro.

  3. 3

    Click Add to install it.

# Share a room booking in an email

Once the add-in is installed, you can share any room reservation from Microsoft Teams inside a message.

  1. 1

    Create a new email in Outlook.

  2. 2

    Click the add-ins button in the email toolbar to view all installed add-ins.

  3. 3

    Select Booking Room Pro from the list.

    The add-in opens in the right panel and shows every room reservation registered in Microsoft Teams.

  4. 4

    Select the reservation you want to share.

    1. The booking is inserted directly into the email body as structured details.
  5. 5

    Send the email as usual to your recipients.

# Manage the add-in

  1. 1

    To enable or disable the add-in, go to Manage Add-ins in Outlook settings.

  2. 2

    If you experience issues, remove and reinstall the add-in from the Outlook AppSource store.

The add-in reads the bookings you already have in Microsoft Teams, so create your reservations there first, then share them from Outlook.

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