Witivio Documentation

# GPT Pro Fundamentals

GPT Pro is built around natural-language conversation in Microsoft Teams. You type a request the way you would ask a colleague, and GPT Pro replies right in the chat. This page explains how to guide the assistant with built-in suggestions, freeform prompts, and a few habits that get you better results.

GPT Pro works only with the text you type. Paste the content you want it to act on directly into the chat, because it does not read your other Microsoft Teams messages or files.

# Built-in prompt suggestions

GPT Pro shows one-click suggestions so you can get value right away without writing a prompt from scratch. Select any suggestion to start, then refine the result in the same conversation.

What can you do? Shows what GPT Pro can help you with.
Help me write a message Get help writing or improving any message.
Summarize this text Condense any text you provide into the key points.
Explain something simply Get a clear, plain-language explanation of any topic.
Help me organize my day Plan your day or week and set priorities.
Give me a creative idea Receive fresh ideas and inspiration on demand.
GPT Pro built-in prompt suggestions shown at the bottom of the Microsoft Teams chat
Suggestions are a starting point. After GPT Pro replies, keep the conversation going with a short follow-up such as shorter, more formal, or translate to Spanish.

# Prompt ideas for everyday use

Freeform prompts give you full control. Here are practical examples grouped by task.

# Writing and rewriting

  • Rewrite this professionally: ...
  • Make this clearer and more concise: ...
  • Draft a Microsoft Teams message (120 to 150 characters) announcing the update.

# Translation

  • Translate to English in a friendly tone: ...
  • Translate this into Spanish in a professional tone.

# Summaries

  • Summarize this text in four bullet points with action items.

# Explanations

  • Explain this simply: ...
  • Give me a beginner-friendly definition of ...

# Planning and organization

  • Help me plan my day with these tasks: ...
  • Suggest priorities based on this list: ...

# Prompting tips

Small adjustments to how you ask make a big difference to what you get back.

  • Be clear about the tone, the recipient, and the goal.
  • Mention the length you want, such as short, concise, or detailed.
  • Ask for alternatives when the first draft is close but not perfect.
  • Iterate in the same chat with quick follow-ups like "shorter" or "more friendly."
  • Paste your own draft directly and ask GPT Pro to improve it.

# Best practices

  • Always review the generated text before you send or share it.
  • Provide context when the message matters, so the reply fits the situation.
  • Use GPT Pro to speed up repetitive writing rather than to replace your judgment.
  • Ask for adjustments whenever the result is not quite right.

# Privacy choices

GPT Pro asks once whether you want to share anything beyond the conversation itself. The consent card is posted in the chat after the assistant has answered, so it never blocks your question or delays a reply.

The GPT Pro privacy consent card, posted after an answer with Accept all, Customize and Cancel options

The card opens collapsed, with three options:

  • Accept all turns both options on at once.
  • Customize reveals the individual switches and a Save my choices button.
  • Cancel closes the card without sharing anything.

Both options are off by default, so nothing is shared unless you turn it on yourself:

Option What it covers
Email me tips & offers Product tips, updates, and offers by email, about once a month. You can unsubscribe at any time.
Help improve GPT Pro Usage insights that help Witivio fix bugs and prioritize the features people use most. Your chat content is never included.
Your conversations stay in your Microsoft Teams tenant whichever choice you make. These options cover email contact and product-usage insights only.

If you close the card without answering, GPT Pro brings it back at most once more, with a cooldown of several days in between. Once you have saved a choice, it stops asking.

# Change or withdraw a choice

Type /privacy in the chat with GPT Pro at any time. The card reopens with the switches already expanded and set to your current choices, so you can turn an option on, turn it off, and select Save my choices. Turning an option off withdraws that consent. Reopening the card yourself does not count toward the automatic prompts.

A fix landed for a bug where the card's submit button ignored the switch positions and saved both options as accepted. A saved choice now matches exactly what you selected. If you answered the card on an earlier version, type /privacy to check what is turned on.

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