Witivio Documentation

# GPT Pro Fundamentals

GPT Pro is built around natural-language conversation in Microsoft Teams. You type a request the way you would ask a colleague, and GPT Pro replies right in the chat. This page explains how to guide the assistant with built-in suggestions, freeform prompts, and a few habits that get you better results.

GPT Pro works only with the text you type. Paste the content you want it to act on directly into the chat, because it does not read your other Microsoft Teams messages or files.

# Built-in prompt suggestions

GPT Pro shows one-click suggestions so you can get value right away without writing a prompt from scratch. Select any suggestion to start, then refine the result in the same conversation.

What can you do? Shows what GPT Pro can help you with.
Help me write a message Get help writing or improving any message.
Summarize this text Condense any text you provide into the key points.
Explain something simply Get a clear, plain-language explanation of any topic.
Help me organize my day Plan your day or week and set priorities.
Give me a creative idea Receive fresh ideas and inspiration on demand.
GPT Pro built-in prompt suggestions shown at the bottom of the Microsoft Teams chat
Suggestions are a starting point. After GPT Pro replies, keep the conversation going with a short follow-up such as shorter, more formal, or translate to Spanish.

# Prompt ideas for everyday use

Freeform prompts give you full control. Here are practical examples grouped by task.

# Writing and rewriting

  • Rewrite this professionally: ...
  • Make this clearer and more concise: ...
  • Draft a Microsoft Teams message (120 to 150 characters) announcing the update.

# Translation

  • Translate to English in a friendly tone: ...
  • Translate this into Spanish in a professional tone.

# Summaries

  • Summarize this text in four bullet points with action items.

# Explanations

  • Explain this simply: ...
  • Give me a beginner-friendly definition of ...

# Planning and organization

  • Help me plan my day with these tasks: ...
  • Suggest priorities based on this list: ...

# Prompting tips

Small adjustments to how you ask make a big difference to what you get back.

  • Be clear about the tone, the recipient, and the goal.
  • Mention the length you want, such as short, concise, or detailed.
  • Ask for alternatives when the first draft is close but not perfect.
  • Iterate in the same chat with quick follow-ups like "shorter" or "more friendly."
  • Paste your own draft directly and ask GPT Pro to improve it.

# Best practices

  • Always review the generated text before you send or share it.
  • Provide context when the message matters, so the reply fits the situation.
  • Use GPT Pro to speed up repetitive writing rather than to replace your judgment.
  • Ask for adjustments whenever the result is not quite right.

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