Witivio Documentation

# Agent Control Pro Tutorials

Step-by-step walkthroughs for the recurring work of governing Copilot agents. Each tutorial assumes you have already completed the Get Started guide.

# Tutorial: run your monthly governance ritual

Agent Control Pro answers from the reports you upload, so its recommendations are only as fresh as your last upload. This tutorial turns that into a 15-minute routine you can run on the same day each month.

What you need:

  • An active Agent Control Pro subscription or free trial
  • A Microsoft Agent 365 license for the administrator running the review
  • Tenant administrator access to the Microsoft 365 admin center and the Power Platform admin center
Agent Control Pro emails the subscription purchaser twice a month with the age of your current uploads, and the same message now covers both the usage report and the billing report. Use that email as the trigger for this routine.

# Step 1: refresh the usage report

Adoption answers such as top agents, org-wide candidates, and dormant agents come from the Microsoft 365 Copilot usage report.

  1. 1

    Export the Copilot usage report

    1. Open the Microsoft 365 admin center.
    2. Go to Reports, then Usage, then Microsoft 365 Copilot, then Agents.
    3. Export the report as CSV.
  2. 2

    Upload it to Agent Control Pro

    1. Sign in to your tenant's Agent Control Pro portal with an administrator account.
    2. Open the usage report upload page and upload the CSV.

    The confirmation shows the upload timestamp and the number of rows ingested. The latest upload replaces the previous one.

# Step 2: refresh the billing report

Cost answers come from the Power Platform consumption report. Without it, Agent Control Pro tells you the report is missing instead of guessing.

  1. 1

    Export the Power Platform consumption report

    1. Open the Power Platform admin center.
    2. Go to Billing, then Licenses.
    3. Export the Entitlement consumption - per agent details report as CSV.
  2. 2

    Upload it to Agent Control Pro

    1. In the Agent Control Pro portal, open Upload billing report.
    2. Select the CSV and click Upload and replace.

    Only .csv files are accepted, and the page shows the maximum file size. Each upload replaces the previous billing report.

# Step 3: review and decide

  1. 1

    Confirm both reports are fresh

    1. Open the report page in the admin portal.
    2. Check the Usage report tab, then the Billing report tab.
  2. 2

    Ask the six conversation starters

    1. Open Microsoft 365 Copilot, go to Copilot Agents, and select Agent Control Pro.
    2. Click each of the six built-in conversation starters in turn and note what changed since last month.
  3. 3

    Record the decisions

    1. Write down which agents you will promote, consolidate, or retire, and who owns each action.

    Agent Control Pro is read-only. You carry out every action in the native Microsoft 365 admin tools.

The six built-in starters give you a full pass over the tenant:

Starter What it answers
🗂️ Top Agent Builder agents The most-used agents authored in Agent Builder
🔍 Find overlapping agents Common themes and potential duplicates
💸 Cost vs adoption Which agents cost the most but have the least adoption
🔀 Consolidation candidates Shared-link agents ready to become one org-wide agent
🌐 Org-wide candidates Shared agents with broad enough adoption to promote tenant-wide
💤 Unused agents Catalog agents with no usage in the last 30 days
Both uploads are optional and independent. If you only refresh the usage report, adoption answers stay current while cost answers keep reporting the older billing data, so refresh both in the same sitting.

# Where to go next

← Changelog →