Witivio Documentation

# Colors, filters, and sorting in Gantt Chart Pro

Color tasks for visual grouping, filter the timeline to focus on a subset of work, and sort columns to put your plan in the order that makes sense for a review. Use these three tools together in Gantt Chart Pro for Microsoft Teams to keep a large plan readable and to run quick status meetings.

Task colors and filters are part of the Premium plan. Sorting is available to everyone, including the Free plan.

# Color a task

Give each task a color so your team can tell projects, phases, or owners apart at a glance.

  1. 1

    Open the Gantt Chart Pro tab and find the Color cell on the task row you want to change.

  2. 2

    Click the cell to open the color picker, then choose a color.

  3. 3

    The color is saved and applies for everyone viewing the tab.

    If the picker does not save, reload the tab and try again.

Choosing a task color from the Color cell in Gantt Chart Pro

Keep a simple legend, for example blue for Marketing, green for Dev, and purple for Ops, then combine color with a filter for status reviews.

# Filter tasks

Narrow the Gantt chart to the tasks that match a condition so you can concentrate on what matters for a specific review.

  1. 1

    Open the column header menu (the small menu icon on a column such as Name, Start, or End).

  2. 2

    Choose Filter and set a condition, for example a participant, status, or date range.

  3. 3

    The Gantt chart shows only the tasks that match. Clear the filter to see everything again.

Filtering the Gantt Chart Pro timeline by a column condition

In the Free plan, opening a Premium tool such as color or filter prompts you to upgrade. Filtering is turned on automatically once you have a Premium license.

# Sort columns

Reorder the task rows to read your plan in chronological order or to group a person's work together.

  1. 1

    Click a sortable column header, such as Name, Start, or End, to reorder the rows by that column.

  2. 2

    Click again to switch between ascending and descending order.

    You can also open the column header menu and choose to sort ascending or descending.

Sort by Start date to see your timeline in chronological order, or by Participants to group each person's work together.

# Common questions

# Do colors appear for everyone?

Yes. A task color is shared on the tab, so every member of the channel sees the same colors.

# Why can I sort but not filter?

Sorting works on all plans, while filtering is a Premium feature. If the Filter option prompts you to upgrade, you are on the Free plan.

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